Entertainment Fun

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One of the most challenging thing to do at any sort of party is to get your guests entertained for the whole night. If you have ever been to a party, the worst thing that can happen when you’re at a party is when the people at the party or yourself get bored. It can be a really embarrassing thing to happen, and if you’re trying to impress someone, you are not going to have good terms with them in the near future! So here are 3 instant things to get your guests entertained!

1. Always have delicious food and beverages available

The reason why people get bored most of the time is when there is no food available or the food that they do have tastes horrible. If you add the fact there is no beverages, then it is a more dire situation. So to keep them entertained and talking, then having delicious food will make them entertained. If the food is so good, then they will talk about the party weeks later!

2. Have live music

Live music is the best way to entertain guests who don’t know each other. Music can get people talking to each other, especially if the live music is really good. Even live music that isn’t that great will still get people talking, because they can talk how bad the band is. Live music is better than music coming from the stereo because it is an active activity. Where else, music played from a CD is passive and no one will take notice.

3. Organize games

A simple quiz or Pictionary game is a simple way to get your guests entertained. Even twister is a great game to play because everyone will feel that they are participating. Anything that is active and gets everyone to participate is great, and it’ll get your guests entertained for the whole night!

Tito King is an Author living in Sydney, Australia. He is interested in reading and creating websites. His latest website is about women’s vest and finding the best vests for women on the web today.

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The Essence of Entertaining

We want to share something special with you – this is our BEST TIP for entertaining, it is actually our Rule. It is not the latest cocktail, food trend for summer, or hottest party theme. All of which, we love to uncover and express in our own unique Partybluprints way; it makes our work interesting and exciting, and keeps things fresh for you. Our Best Tip is laid out below and we feel it is the essence of entertaining.

To quote food writer Claudia Roden:

“To persuade a friend to stay for lunch is a triumph and a precious honour. To entertain many together is to honor them all mutually. It is equally an honour to be a guest.”

Take a minute and remember the best time you had at an event, party or gathering. We bet you felt good about yourself, special, and you enjoyed the environment you were in. Your senses were alive: taste, smell, hearing, sight and touch. We believe the best way to host friends and family is to make sure you address the basic human need to feel good, and to do this through the five senses. It is our rule, one we apply to every party we design. Entertaining in your home is even more special because it is intimate (an extension of you). It is a gift from you, a gift worth giving and one that is meant to be shared. Entertain not to impress but to address (address your guests and make them feel special). Shining examples of this are times we spent surrounding a simple picnic table outside Grandma’s house drinking wine and eating cheese, laughing and sharing time under the simple shade of a tree. Or the way my husband’s big Italian Family celebrates Saint Patrick’s Day with more verve than a Gaelic Clan in Dublin, just because they are looking for a reason to share time together over a meal.

So remember our most basic rule: Entertain because you want to spend time with the people you invited. Pay attention to all the elements of your party: the food, the tablescape, the music, the lighting and connect with each guest. These connections make memories and remember the guests are always the most beautiful thing at your party so don’t stress.

“How To Tips” on implementing our rule:

Make your guests feel special: Start with the hand written invitation and end with a keepsake from the evening. These types of gestures let your guests know you think they are special.

Use Good Sense:

Taste: Great Food – Keep it simple and use fresh ingredients whenever possible. Never try out a recipe at your party. It is better to stick with tried and true than burn or ruin a trendy dish. Make as much as you can ahead of time.

Sight: Presentation is important. A beautiful signature cocktail for your party when guests walk in, not only relaxes your guests but gives them a visual signal of things to come. Lighting is key. A general rule is that candlelight is always best for night, but most times does not cast enough light for dinning. Invest in a dimmer (this is my husband’s rule) for your dining room, it will help to create the perfect mood while keeping the candlelight ambience.

Smell: Let the smell of the food come through, smell memory is powerful and can bring us back to a place or time in an instant – like how the smell of cotton candy can bring us back to memories of being a child at a summer fair. Make sure to buy unscented candles so you don’t overpower the smell of your food at your table.

Hearing: Music. Always take time to think this through before you host a party. Make your own mix or buy a couple of CDs. Music has incredible power to relax, excite, inspire and transport people to another place mentally.

Touch: Touch your guests’ hearts. Make time for conversation, be a guest at your own party and relish time spent together.

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How To Hire Entertainers – A Guide to Hiring Entertainment for Company and Private Parties

A Word About Agents

In the article ‘How to Plan a Banquet,’ we included a limited discussion about entertainment, and our basic advice was to hire a competent talent agent who specializes in “casuals,” which means one-day or one-night events, such as parties, weddings, Bar and Bat Mitzvahs and other
fun events.

Some agents represent actors and actresses, and unless they have a department that handles variety acts and bands, they would be of no help to you.

Some other agents handle only major attractions and celebrities, and unless you’re working with a serious budget, they won’t be able to help you get a band for Aunt Sarah’s 50th anniversary party.

A variety agent is able to help you get that close-up magician, band, and sometimes even name entertainers like Reba McEntire or The Temptations. Those that specialize in variety entertainment are sometimes called “full-service” agencies.

How do you tell who is a competent agent? That’s a good question, because if you asked an agent if he’s competent he’d be a fool to say anything but “Of course!”

Having been in the entertainment business for over forty years, I’ve seen a lot of people set up shop as agents. Some last, some don’t.

A huge percentage of my business comes from people who either have used my services before or were referred by someone who has used my services.

Finding Talent

Finding your own entertainment can be fun. I have spent years watching other acts, bands and attractions, and I never fail to enjoy it.

The internet or the Yellow Pages are a good starting place. Try using a search engine to find what you’re looking for. You’ll find listings in the Yellow Pages under entertainers, party planners, entertainment bureaus, and maybe some other categories.
Try a search for something like “bands in los angeles” or “juggler orange county” or whatever is appropriate. See what you come up with.

Beware that a beautiful website may not mean the best entertainer. Many website are not built by the entertainer and even it is, a nice-looking website does not translate to great entertainment.

Referrals from friends might be useful to you if you follow the reviewing procedures outlined below.

Watch your local newspaper for entertainers that are scheduled to appear for other groups in your area, and make it a point to catch their acts if possible. Of course, if you start going to other events, you’ll see some poor entertainment, too. (I guess it holds true that you have to kiss a lot of frogs to find a prince!) But even that can be helpful, if you are observant and make a note of what made the act good or bad.

Reviewing An Act/Band

If you’re not working with an agent, you will need to review the act yourself. There are three methods of reviewing an act: You can (1) go see the act perform live, (2) watch a video of the act, or (3) have the act come audition for you.

By far the best way is to see the act perform under roughly the same set of circumstances as your event. Seeing people perform in Las Vegas to a night-club crowd does not mean they’ll be able to perform for little Gloria’s 10th birthday party (or vice versa).

The problem with going to see live performances is that it is certainly very time consuming, and you will only be able to see a limited number of contenders before it’s time to make a decision. But on the other hand, think of the fun you’ll have!

Watching DVDs is an excellent method, as you can cover a lot of ground in an evening. Unfortunately, not all acts have DVDs or videos, and it would be a shame to eliminate a topnotch act just because they could not supply one.

Another BIG problem with video is that many acts supply a short, edited version of their act. This can be very deceptive. When reviewing an act by video, I always insist on (but don’t always get) an unedited version of the show. I never hire an act based on an edited video. I’ve heard of
instances where an act was hired because they had a very powerful video, only to find that in their entire show, the only part that was any good was those few minutes on the video.

Don’t be overly impressed by a DVD or video of a movie appearance, guest spot on a TV show, or commercial. That still does not mean they can do the job you want them for.

Unless you’re an agent, you can just about forget about having the act audition for you. Maybe an act will drop off literature. In the case of a magician, mime, or similar variety act, you may receive a short demonstration. However, this small segment along with its glib pitch can be very deceiving.

Don’t take chances; be sure of what you’re buying!

When you talk to an entertainer on the phone, ask him to send his “press kit” or literature and a DVD or video tape.

Most variety acts will have printed literature or a complete press kit (which includes a photo, biographical information, letters of recommendation and references or list of past performances).

Please don’t be taken in by good printed material. Usually, but not always, you can get a pretty good idea of their level of professionalism by the materials they send you.

I do know some really great acts that work all the time and have virtually nothing in the way of printed materials. Of course I’ve also seen some really outstanding printed materials but was disappointed when I saw the act. I have a band that I send out to a lot of small weddings and installation banquets, and it took me almost a year to get a photo from them. (I’m still hoping to get a song list some day.) I’ve got another band that is absolutely tops in promotional material and their band is absolutely tops, too!

Some performers no longer use paper press kits but instead prefer an electronic press kit either contained on a DVD they send you or simply up on their website. That’s fine. It’s certainly a more contemporary method of promoting one’s self.

Arrangements

It’s important, once you’ve decided what entertainers or band you’re going to hire, that arrangements be made clearly and in writing. I’ve enclosed a sample letter you may wish to use. Some entertainers have their own contracts, but many do not, making it necessary for you to put everything down on paper and send it to the entertainer. I’m not a lawyer so I don’t know how enforceable the letter is, but at least you have the information down on paper and you both understand and agree to the terms.

If I’m serving as Agent, I fill out a contract based on our conversations, and then forward it to my client for a signature. I try to collect as much information as I can about the event so that I can prevent any surprises. The entertainers also receive a binding contract.

By the way, this might be a good place to mention that talent agents are like travel agents in that they don’t charge you for their services, but instead charge the entertainers. The agent is really looking out for your interests and can draw from countless entertainers and bands, being
reasonably familiar with what each act does. There is an internet subscription service that lists thousands of entertainers, who their personal manager is (if any), and/or how to reach them. All entertainers are available to a full-service agent, rather than just a handful of acts that the agent has been able to put together.

When making your arrangements with entertainers make sure that you discuss everything:

1. Location. Best to send the act a map.
2. Date of performance.
3. Time and duration of performance. Bands usually work 4 hours, with a 10-15 minute break each hour. Talk to them about their breaks and how much overtime will cost. Some bands supply recorded music during their breaks.
4. Put the fee down in writing. I would hesitate to pay the act a deposit, although some entertainers and bands require it. I’m a licensed agent, so an act knows that once I send the contract their pay is guaranteed. Both you and the entertainer are acting on a trust not yet demonstrated. The entertainer wonders if he’ll get paid, and you wonder if he’ll show up! It’s the only system we have.
5. Method of payment. Acts always expect to be paid in full following the performance. If any other arrangements are to be made, please not only discuss it with them, but put it in your letter of agreement.
6. An act will want to know your time schedule… what time is the cocktail hour, dinner, etc. and this brings up an interesting subject: feeding the act. Usually, if you have only one individual doing a show after dinner (e.g. a magician or a singer), you should invite him to join your group for dinner. However, it would not be expected of you to feed the Mormon Tabernacle Choir. Even bands are seldom fed. If you use the band for the cocktail hour, during dinner, and then have them take a break while you give out awards or conduct other business, then it would be appropriate to feed them during that hour. It’s not mandatory, however. (Keep in mind that a meal is a nice consolation for the act if they are giving you a special break on the fee.)
7. Who supplies the public address system? Bands usually have their own equipment; other acts may not. A guitar player who sings may require two microphones. Four singers might require microphones and expect you to supply them. If you’re at a hotel or other banquet facility, you may be able to get everything you need from them. Extensive sound systems will have to come from a professional sound company. Make sure you discuss this with your performer and put it in writing.
8. Lighting. Again, your facility may have what you need. Spotlights with an operator can be rented for around $350. Big concerts will require the services of a professional lighting company.
9. Stage? A banquet of fewer than 50 people may not even need risers, but when you start getting up in the numbers, you’ll need to get your entertainers up to where the audience can see them. A catering facility or hotel will usually have 4′ x 8′ risers at various heights so that you can build a platform or stage for your entertainment.
10. Is it outdoors? What if it rains? You should really specify what you will do. Will you then hold it indoors? The act or entertainer has blocked out that day for you and perhaps turned down other work. They are really entitled to their fee even if the program is rained out, unless you’ve made other arrangements.
11. Seating. It’s very difficult for an entertainer to have a dance floor between himself and the audience. If you’re having a dance after a comedian or other entertainer, talk with the act about how close the seats or tables need to be. Maybe he/she can work on the dance floor.
12. Does the act need a place to change clothes or set up equipment?
13. Does the act sell albums or other merchandise at the performance? Some musical acts offer albums after the show. Is this all right with you?
14. Parking and unloading. How nice it is for an entertainer to pull up in front of the YMCA and find a sign “Reserved for Entertainer.” You can’t always do that, but remember that some acts have a lot to carry in. If the only parking available costs money, you should reimburse the entertainers. Talk about it and include your decision in your letter of agreement.

There are plenty of things to inquire about. Take time to picture in your mind exactly how things will be. If there is a question in your mind about anything, ask. Ask the hotel, the band, the act, the agent.

Conclusion

Well, really, that was easy. Just spend months looking at acts and days negotiating and a few weeks wondering if you blew it. (Or give a call to a competent talent agent and let him worry about the hard stuff!)

Perhaps a good rule to remember is “You get what you pay for.” A friend called me and wanted Mariachis for a Church Mexican Fiesta. I quoted him a price for five Mariachis for two hours, but he went out and hired his own for less. He called me up later just sick about it. He had called a group advertised somewhere and got a low price…and low quality. It’s not a new story.

Don’t look for the lowest price; look for quality. If you can’t afford top quality, it’s probably better not to have entertainment at all rather than to hire an act that makes you and everyone else squirm in their seats.

—–

Sample Letters

PRINCESS WANTA COMPANY

Makers Of The Unbreakable Widget

1842 Los Albany Street, Los Angeles, CA 90023

312/555-2345

February 31, 2009

Freddy the Magic Man

1234 Count Me Out Street

Pasadena, California 93345

Dear Mr. Magic Man:

This is to confirm our arrangements for you to entertain at our annual installation banquet to be held October 32, 2009 at the Rancho Cucamonga Holiday Hotel, 2345 Hotel Ave., Cucamonga,
California.

The banquet will begin with the cocktail hour from 6:00pm to 7:00pm at which time we will sit down for dinner. We would be delighted if you would join us. Please let us know if you would prefer the fish or the steak.

We have a deejay who will provide you with a microphone on a microphone stand and the hotel has arranged to put up a 8′ wide by 6′ deep by 2′ high platform, with stairs at one end, for you to perform on. Your 30 minute performance of comedy and magic should begin after dinner, approximately 8:15pm. I will have a $750 check ready for you at the conclusion of your performance. Please also bring me your parking ticket for full validation.

Please sign a copy of this letter and return to me to solidify our arrangements.

Most sincerely,

Marta Stuart

—–

From: Freddy The Magic Man

To: Marta Stuart

Everything looks great! I’ll be there. I’d prefer: Steak ______ Fish ______

X_____________________________________

—–

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Helping to improve life through investing

2356 Nobody Street

Lancing, Ohio 98823

912/555-3456

February 31, 2009

Leon Huge

Big Band From Cleveland

1902 Go Jump Street

Pine Grove, Pa 69903

Dear Mr Huge:

Thank you for agreeing to have your 8-piece band play for my daughter’s wedding on July 14, 2008 at the Forrest Glen Country Club, 2323 Country Club Drive, Lancing, Ohio from 8:00pm to midnight. As we discussed, the band is to complete their set-up by 6:00pm and you will play recorded music through your sound system from 6:00pm to 8:00pm for the cocktail hour and dinner.

You also agreed to act as the emcee introducing the bride and groom and the entire wedding party as they enter the room at approximately 6:30pm. I will e-mail you the line-up at least a week before the event. Please kick off the dance set at 8:00pm with the Father /Daughter dance
“Isn’t She Lovely” and then invite the entire wedding party to join them on the dance floor at the end of that song and play “Celebration.”

I understand that the band will play four 45-minute sets each hour and you will provide recorded music during your breaks. I will have a check for $2,450 ready for you when you arrive. I will also obtain full validation for all of your musicians if you will collect their parking slips. I will have sandwiches, sodas, coffee, iced tea and fruit juice in the break room at 7:00pm for you and the band. Please check in with Diane at the Country Club and she will show you the break room.

Please sign below and return a copy of this letter to make sure we’re on the same page.

Thanks.

Sammy Claws

—–

Sammy:

Everything is as agreed. We will be there.

X________________________________

© 2007 by Al Lampkin

Information about Mobile Entertainer DJs, or variety acts can be found on our website.

Please feel free to call or e-mail me about anything related to entertainment, whether you’re hiring the entertainment directly or if I can be of assistance in the selection. My experience is at your disposal.

And whatever you do, enjoy!

Al Lampkin is President of Al Lampkin Entertainment, Inc.
www.allampkin.com

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Band Promotions Materials: Checklist Of What To Send To An Entertainment Agent.

In order to be considered for work through entertainment agency, you need to get on their books. Most respectable agencies have a list of requirements they need from you. These things are generally common to most agencies:

CD demo
Demo should be no longer than 5 minutes in total and should include 5-7 segments of varying song styles. For example, a jazz piece, a ballad, a rock and roll or soul piece and a top 40 piece. Make this relevant to the type of music you are providing. Each piece should be approximately 20 – 30 seconds long, perhaps incorporating a verse & chorus or intro & chorus etc.

Band Biography or Artist Resume / CV
Your resume should be printed in a clear and easy to read layout and should briefly outline the highlights and current status. If you choose to mention details about each member, aim to keep each entry to 50 words or less if possible.

Sales Pitch & Band Marketing
Write a brief statement promoting the positive aspects of your act. Direct this to your prospective clients. (ie. anyone who books your band will receive these). This can be included as an introduction to your resume in paragraph or point form. You need to be able to answer the questions that a prospective client would ask you (Indirectly). i.e:

• Why should I book your band over any other band?
• What does your band do that makes it special?

Other aspects to consider are:
1. Musicianship
2. Punctuality
3. Experience
4. Dress code
5. Public relations (with clients and work suppliers)

HINT: Be concise, honest and to the point.

Songlists
Categorize your repertoire into styles of music: eg: Jazz, Ballads, Rock, 90’s etc. and alphabetize each category. Remember to include the artist’s name alongside of the song. Don’t include the words “..and many more…” because clients ALWAYS ask “What other songs does the band do?” and this inevitably means you need to supply a more detailed songlist. (If you do literally have hundreds of songs – list the most popular ones)

Photograph
The photograph you submit to your entertainment agent can be black & white or colour but must be of good quality. Keep in mind that a great photo can make a huge difference in the decision process of a client. (A 1/2 page photo on the same page as your resume always looks great). You may have a gallery of great photos. Don’t bombard the entertainment agent with all at once. Set a small handful and mention you have more photos if required.

Video
If you have any professional or live footage of your band or artist performance you should definitely submit this. Video has proven to be a powerful marketing tool. It helps to solve the problem of clients wanting to view bands that usually play at private functions where viewing access is difficult.

Fees & Availability
An Entertainment agent will also require a statement of your proposed band fees for a standard 4 hour call (or whatever call time you work to. If there are a few different sized working groups within your act, you should give them a breakdown and specify ie a 3 piece is $xx and a 4 piece is $yy). Supplying ALL unavailable dates that you are already booked is also very useful to an entertainment agent.

Conclusion
There is an abundance of work available in the Wedding and Corporate section of the marketplace. However, today’s market is a consumer’s market! Clients demand a great deal of information from an Entertainment agent so they’ll require the right information from you (the band or artist). If you help the entertainment agent, they’ll love you and will probably end up giving you more work.

Jeremy LaBrooy is the owner of an Australian Corporate & Wedding Entertainment Directory Entertainment Now.

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Live Corporate Entertainment Options For Meetings and Conventions

The warm climate and endless selection of tourist attractions makes Orlando, Florida an ideal location for conventions, conferences, and trade shows. In fact, Orlando hosts literally hundreds of national and international meetings every day of the year.  As your attendees attention will often be drawn away from your convention to the theme parks and nightlife in Orlando, it is important to provide extra live entertainment and activity incentives at your event. Whether your event is at the Orange County Convention Center or Walt Disney World, this article will give you helpful tips for hiring live entertainment for your Orlando meeting.

The first step is to decide what convention activities you would like to have live entertainment at. Be creative in your scheduling, because adding a little unexpected fun throughout the convention will help keep your attendees energized and positive. Everyone expects a show after the gala dinner, but what about before a morning session to wake everyone up or during a break of one of a long afternoon meeting. Thinking outside the box with your entertainment will help make your convention a stand-out event.

Once you know where you want the entertainment, then you can begin focusing on what type of entertainment you want. Nowadays, corporate entertainment options are virtually limitless. You could choose to entertain your guests with costumed stilt walkers, magicians, comedians, hypnotists, fire eaters, bands, headline singers, fortune tellers, or acrobats. If your event has a theme then you might want to try to fit that theme. The theme of The Magic of Customer Service fits hand in hand with a magic show. A Mardi Gras event may benefit from fortune tellers, jugglers, and other street entertainers. If you are opening up a session with some entertainment, perhaps you want to consider a comedian or a comedy actor who could present a fake motivational speech to get everyone laughing. Don’t be afraid to break away from tradition. If you always have a stand-up comedian at your dinner, try a comedy hypnotist or corporate game show to give your guests something fresh and new.

When you have narrowed down your selection to one or two types of acts, then you need to begin your search for specific entertainers. You can make your search easier by first deciding on the criteria for what you want in your entertainment. Do you want a national act or a local act? Does the act have to be squeaky clean or is a little PG-13 or R rated material appropriate for your group? Do you want a show that is interactive and involves members of the audience? How long of a show do you want? (Planning hint: Most after dinner shows run between 45-60 minutes, any longer and you risk your audience getting restless). Does the performer have to work with any special performance restrictions (is the show outside, is space limited, etc)? All of these items on your list should be used to screen potential entertainment choices.

You can start your search for entertainers online. There is no shortage of entertainers with websites. If you find a site of an entertainer that interests you, contact the entertainer to find out their fees, availability, and to see if they are able to meet your list of criteria. If they are not on the web site, be sure to ask for references or letters of recommendation from past clients. If the performer is a true corporate entertainer, they will have already performed for a client in the same industry as your company. Also, be sure to convey any special requests or potentially unique situations about your event with the booking manager before signing any contracts. Conversely, it is also important to ask what the entertainer is going to need you to supply for the performance. This will allow you to budget for any audio visual or staging rental needs, and avoid any unpleasant last minute surprises.

When you are searching online for an entertainer, beware of directory sites such as Gigmasters, who list thousands of entertainers who have paid to advertise on the site. Many of these websites will take your contact information and send them to dozens of their entertainers, and you will be barraged with emails and calls from entertainers you are not even interested in.

The Walt Disney World and Universal Orlando Resorts both have live entertainment departments that organize entertainment for the theme parks as well as for conventions held on resort property. If you are holding your event at a hotel or venue on one of these theme park properties, you can ask your site contact about entertainment options available.The positive side of booking theme park entertainers is that it allows you to bring a little bit of the theme park magic to your convention guests. The drawback is that you will be paying a premium for entertainment that your guests could often see for free while visiting the parks.

The stress-free way to hire an entertainer is to go through an entertainment company who specializes in corporate entertainers. Corporate Funny Entertainment helps companies and associations hire entertainment for Orlando meetings by negotiating the best possible performing fees with their comedians. When you book through Corporate Funny, you can afford to bring national entertainment to your meeting. Their goal is to give you “the most funny for your money”.

Corporate Funny makes the selection of a comedy entertainer easy, because they have reviewed hundreds of national acts to bring you the top six for corporate audiences. These acts have been selected based on having a clean comedy show appropriate for corporate audiences, flawless references, professionalism, and the total entertainment value of their performance.

For Orlando meetings, Brandy Swardson, the booking manager for Corporate Funny, recommends comedy magician, Chris Linn, who has an act that is fresh, exciting, and unlike any magic or comedy show audiences have ever seen. Chris was named best comedy variety entertainer by the 2008 Best of Corporate Entertainers and Speakers awards.

If you want straight-up laughs at your event, then a stand up comedian like Dante or Rob Little, who have made appearances on Last Comic Standing, HBO, and Comedy Central is sure to get your crowd rolling in the aisles. Show sample videos and show information about all of Corporate Funny’s entertainers are available at their web site.

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